Accessing a computer from another place has become a regular need. Whether you’re working from home, helping someone, or traveling, it saves time and keeps things moving. That’s why using a remote desktop application makes sense. It lets you control another computer as if sitting in front of it.
Such applications are no longer used only by IT teams. Many businesses now rely on them for unique business needs or remote help. In fact, the global market for this type of software is growing fast and is expected to reach over $6 billion by 2029.
If you want to set up remote computer access software on your device, this guide will help. We’ll walk you through a simple setup using one trusted tool. The steps are easy to follow, even for first-time users.
Before diving into the steps, let’s start with the basics.
What Is a Remote Desktop Application?
This type of application lets you control another computer through the Internet. With remote computer access, you can use a device from any location. It shows the screen in real-time, so you can move the mouse, open files, and run programs as if you’re sitting in front of it.
People rely on desktop remote access to work from home, fix tech problems, or reach files they need. It’s also helpful for giving remote support or managing tasks when you’re away.
Most tools now come with secure remote access, keeping your data safe during each session. Using remote computer access software makes it easy to stay connected to another system without being there in person.
Top Reasons People Use Remote Access Tools
Many people use remote computer access to stay connected to their computers no matter where they are. It helps save time and offers more flexibility for different tasks.
Here are some of the top reasons:
- Access the work computer from anywhere: Log into your office computer remotely to continue work while at home or traveling.
- Provide remote tech support: Help someone fix computer issues without being physically present.
- Manage devices for business: IT teams can update, monitor, and troubleshoot systems from a central location.
- Monitor systems securely: Keep an eye on servers or business-critical devices in real time from anywhere.
- Transfer files quickly: Send or receive documents between connected devices without using email or cloud drives.
- Enable unattended access: Connect to a computer even when no one is at the other end to accept the session.
Steps to Install and Set Up a Remote Desktop Application
Setting up a remote desktop application is simple. You install it on both the device you want to reach and the one you’ll use to connect. After setup, you get full remote PC access from anywhere.
To provide you with a clear example, we’ll use RemoteToPC in this section.
Step 1: Preparing for Installation
Before you install any remote computer access software, make sure your system meets the basic needs. For more details, here’s what to check:
- The computer you want to connect to (host) should be turned on and connected to the internet.
- The device you’ll use to access it (viewer) should also be ready and updated.
- Some firewalls or antivirus programs might block setup. You may need to allow the program or pause security tools during installation.
- Create an account with the software provider so you can manage settings and access details easily.
Once you’re set, you can move to the next step.
Step 2: Installing the Host on the Target Computer
Let’s say you are a macOS user. The host is the Mac you want to access remotely. To set it up:
1) Log into the RemoteToPC Command Center
On the Mac you want to access, open your browser and sign in to your RemoteToPC account.
2) Add the Host Computer
Click on the “Add Host Computer” button. This will download the Mac version of the RemoteToPC installer.
3) Install the Application
Open the downloaded file and move RemoteToPC.app to your Applications folder.
4) Copy the API Key
During installation, you’ll be given a unique API key. Copy this—you’ll need it in the next step.
5) Complete the Setup
- Paste the API key into the app and click Save.
- You’ll be asked to enable screen sharing.
- Click “Open System Preferences.”
- In the Sharing section, check “Screen Sharing.”
- Under “Computer Settings,” enable access with a password and create a password you can remember.
Once this is done, close System Preferences. Your Mac will now show up online in the Command Center and be ready for remote access.
Step 3: Installing the Viewer on the Accessing Computer
The viewer is the computer you’ll use to access the host remotely. With RemoteToPC, the viewer software installs automatically during your first connection attempt.
Here’s how to proceed:
1) Log into the RemoteToPC Command Center
On your accessing computer, open your web browser and log into your RemoteToPC account.
2) Initiate the Connection
In the Command Center, locate the host computer you wish to access and click on its name.
3) Automatic Viewer Download
The system will prompt you to download the RemoteToPC Viewer software. Click “Download now” to begin.
4) Install the Viewer
Once downloaded, run the installer and follow the on-screen instructions to complete the setup.
5) Establish the Connection
After installation, return to the Command Center and click on the host computer’s name again. Enter the access password you set during the host setup to start the remote session.
If you need to reinstall the viewer software later, you can do so by clicking the “Reinstall Viewer” button in the Command Center.
Step 4: Establishing Your First Remote Connection
Once both devices are set up, you’re ready to connect. This step lets you fully access the host computer from your viewer device.
Follow these steps:
- On the viewer, open your browser and log in to your RemoteToPC account.
- In the Command Center, find the host computer you installed earlier.
- Click the “Connect” button next to the hostname.
- When prompted, enter the access password you created during setup.
- The connection will open in a new window, showing the host’s desktop screen.
You now have full control—move the mouse, open apps, transfer files, or provide remote support as needed. This main feature makes remote computer access useful for work, support, or everyday use.
Advanced Features and Configuration
Once your remote setup is working, you can start using extra features that make the experience even more useful. These tools can save time, improve support, and help you get more done without needing to be near the device.
Here are a few important features to explore:
1. Remote Printing
This feature lets you print documents from the host computer directly to your local printer.
To use it:
- Install the RemoteToPC Remote Print driver on the host computer (Windows only).
- During a remote session, select your local printer from the list.
- Print the file, and it will come out of your printer—even if the file is on the other system.
This is great for people who work with files saved on another computer but need printed copies nearby.
2. Universal Web Viewer
This option allows you to connect from devices that don’t support the full viewer, like Mac, Linux, iOS, or Android. No downloads are needed. Just log in through the browser and use the web-based connection tool.
3. Remote File Transfer
During a session, you can send files between the two connected devices. It’s fast and secure and eliminates the need for third-party tools like Dropbox or Google Drive.
4. Multi-Monitor Support
If the host has more than one screen, you can switch between them or view them all at once. This is helpful for users who manage systems with extended displays.
Troubleshooting Common Issues With Remote Computer Access
Sometimes, things don’t go as planned during setup or connection. Most problems are easy to fix once you know what to check. Below are some common issues and how to solve them.
These are the most frequent ones:
- The host computer is offline: Make sure the host device is powered on, connected to the internet, and not in sleep mode.
- Access password not accepted: Re-check the password you set during host setup. It’s case-sensitive, so enter it carefully.
- Viewer not installing: Try downloading it again. You can also use the “Reinstall Viewer” button in the Command Center.
- Firewall blocking the connection: Some firewalls may block remote tools. You may need to allow the app in your system’s firewall settings.
- Antivirus interference: In some cases, antivirus software may stop the setup. Temporarily disable it if you face installation issues.
If you’re still having connection issues after checking these steps, don’t worry — help is available. You can contact RemoteToPC’s support team or visit the Help Center for quick assistance and step-by-step guidance.
Use These Tips for Better Remote PC Access Security
Keeping your remote connection safe is just as important as setting it up. A secure setup helps prevent unwanted access and protects your business data.
Here are some simple tips to follow:
- Set strong passwords: Create passwords that are hard to guess. Use a mix of letters, numbers, and symbols. Avoid using the same password for other accounts.
- Turn on two-factor authentication: If the software supports it, use a two-factor login. This adds a second layer of security when signing in.
- Check access logs: Review logs in the Command Center to see who has connected and when.
- Keep the software updated: Always install the latest version. Updates often fix bugs and close security gaps.
- Limit who has access: Only share access with people you trust. Don’t give out the password unless it’s necessary.
Conclusion
Remote access tools have become essential for everyday use—whether you’re working from home, supporting someone, or managing your own devices. With a simple setup, you can access your system from anywhere with ease and security. This guide walked you through each step, from installation to troubleshooting.
By following these tips, you’ll save time, stay productive, and keep your connection safe no matter where you are.
Start using RemoteToPC’s 14-day free trial today.
Frequently Asked Questions (FAQs)
Yes. RemoteToPC offers host installation support for Mac devices. You can set it up through the Command Center and follow the guided steps provided for Mac users.
The viewer installs automatically when you connect for the first time. If needed, it can also be reinstalled from your RemoteToPC dashboard.
The software uses end-to-end encryption and supports access logs, strong passwords, and two-factor authentication for added protection.
Remote printing is available through a special print driver installed on the host computer, allowing files to print locally during a session. This is helpful when you need physical copies of files.
Check that the host is online, the access password is correct, and the software is updated. Also, make sure firewalls or antivirus tools are not blocking the connection.
